[APA-InfoTech Leaders] APA-TECHNOLOGY DIVISION: 2007/04/16thMeeting Minutes
JENNIFER COWLEY
cowley.11 at osu.edu
Fri May 4 19:03:22 CDT 2007
That time works for me.
Jennifer Evans-Cowley, PhD, AICP
Assistant Professor and
Planning Education at a Distance Program Director
City and Regional Planning
Austin E. Knowlton School of Architecture
The Ohio State University
275 West Woodruff Avenue
Columbus, OH 43210-1138
(614) 247-7479
cowley.11 at osu.edu
----- Original Message -----
From: "Tjiong, Judy" <Judy.Tjiong at sdcounty.ca.gov>
Date: Friday, May 4, 2007 6:58 pm
Subject: Re: [APA-InfoTech Leaders] APA-TECHNOLOGY DIVISION: 2007/04/16thMeeting Minutes
> Thank you Harsh for the meeting report. It seemed like you guys
> had a great
> time at Philly, I wished I was there, but perhaps next year in Vegas?
>
> As mentioned in the last email, the leadership would like to
> reconvene to
> strategize. Usually Fridays work best for everyone; I like Friday
> afternoonbetter myself, but I know most of you in the East Coast
> are ready to hit the
> weekend commute by twoish... So what about May 25th at 1 pm
> eastern, that
> will give us westerners time to get up and get some coffee.
>
> Let me know who can attend the conference call or if anybody like
> to propose
> another time.
>
> Judy Tjiong
>
> Department of Planning and Land Use
> San Diego County
> 5201 Ruffin Rd Suite B
> San Diego, Ca 92123
> (858) 495-5481
> (858) 694-3373 fax
>
> -----Original Message-----
> From: apa-infotech-bounces at list.planning.org
> [apa-infotech-bounces at list.planning.org] On Behalf Of
> pi at spatiallink.org
> Sent: Thursday, May 03, 2007 5:07 PM
> To: APA-InfoTech Division Leaders
> Subject: [APA-InfoTech Leaders] APA-TECHNOLOGY DIVISION:
> 2007/04/16thMeetingMinutes
>
> ***
> Technology Division of the American Planning Association (APA):
> Annual Business Meeting- Summary Minutes
>
> 16th April 2007 [6:00 - 7:00 PM EST]
> Room 204 A
> Philadelphia Marriott
> 2007 National Planning Conference
> Philadelphia PA
>
> Ken called the business meeting to order shortly after 6:00 PM and
> brought up the following business meeting agenda for review:
> 1. Annual Division Awards Ceremony
> 2. Annual Business Meeting
> 3. 2007 - 2008 Proposed Work Plan
>
> Ken thanked the division members for their active participation and
> congratulated the lucky-draw winners for their 1 year memberships. He
> also thanked Jocelyn Hittle, Harsh Prakash, Gene Roe and Jason
> Levy for
> their volunteer efforts. He then thanked the division sponsors-
> ESRI and
> PCIA, for their generous assistance with the conference.
>
> Ken welcomed Gene Roe (autodesk.com) as Membership Chair, Gordon
> Hansen
> (talgov.com) as Policy Chair and Jason Levy (wwu.edu) as Conference
> Chair.
>
> Ken announced the winners of the Annual Division Awards. He thanked
> Jennifer Cowley for her work on the awards. He then presented the
> following certificates and checks:
>
> Student Paper
> 1 Benjamin Alden $500 + 1 year
> membership
> 2 Ahmed Baha El-Deen Abukhater $500 + 1 year
> membership
>
> Outstanding Use of Technology
> 1 City of Sheboygan WI- Crisis Command $100
> 2 East Central Florida Planning Council $100
> 3 MyRegion.org (http://www.myregion.org/) $100
> 4 University of Florida $100
> 5 Virginia Commonwealth University $100
>
> Ken informed the division members about the newsletter changes-
> how 3
> out of 4 newsletter editions have been turned digital to save costs;
> adding that the operating conference budget was approximately $7,400.
> He confirmed the division's name change from 'Information Technology
> Division of APA' to 'Technology Division of APA'. He also talked about
> planned improvements to the division website. With regards to the
> website, he mentioned 2 interested candidates for the vacant Website
> Chair position. He then informed about the mutually-beneficial
> agreement with Planetizen wherein the division would write a
> newsletterarticle about Planetizen and receive a posting in return.
>
> Finally, Ken adjourned the business meeting.
>
> Respectfully recorded
> Harsh Prakash
> Secretary/Treasurer
> ***
>
> -------- Original Message --------
> Subject: RE: [APA-InfoTech Leaders] APA-IT DIVISION: 2007/04/05th
> Meeting Minutes
> From: pi at spatiallink.org
> Date: Fri, April 13, 2007 3:26 pm
> To: APA-InfoTech Division Leaders <apa-infotech at list.planning.org>
>
> Arriving Saturday early morning with booth paraphernalia. See you all
> soon.
>
> -------- Original Message --------
> Subject: [APA-InfoTech Leaders] APA-IT DIVISION: 2007/04/05th Meeting
> Minutes
> From: pi at spatiallink.org
> Date: Fri, April 06, 2007 3:56 pm
> To: APA-InfoTech Division Leaders <apa-infotech at list.planning.org>
>
> ***
> Information Technology Division of the American Planning Association:
> Executive Committee Meeting Minutes
>
> 5th April 2007 [1:00 - 2:00 EST]
> 1-888-245-4141 X 394006
>
> Attendees
> 1. Ken Snyder, Chair
> 2. Jennifer Evans-Cowley, Vice-Chair
> 3. Harsh Prakash, Secretary/Treasurer
> 4. Judy Tjiong, Division Coordinator
> 5. Mike Gritz, Immediate Past Chair
> 6. Gene Roe, Membership Chair
> 7. Gordon Hansen, Policy Chair
>
> Ken called the meeting to order shortly after 1:00
> PM and
> brought up the following meeting agenda for review:
> 1. Confirmation of New Chairs
> 2. National Planning Conference (APA 2007):
> a. Logistics
> b. Events
> c. Reception
> d. Booth
> 3. Newsletter Update
> 4. Planetizen Posting
> 5. Next Steps/Next meeting
> 6. Other
>
> Ken informed the committee that he had received several
> responses to his earlier email that would help fill 3 out of the 4
> vacancies for chair positions. He welcomed Gene Roe (autodesk.com) as
> Membership Chair, and Gordon Hansen (talgov.com) as Policy Chair. He
> also welcomed Jason Levy (wwu.edu ), not present, as Conference Chair.
> He also announced his decision to award the conference seat available
> with the division to Jason who would be conducting a panel
> presentationon Geospatial Technology and Hazard Mitigation at the
> upcomingconference. With regards to the vacant Website Chair
> position, Ken
> mentioned 2 interested candidates.
>
> Ken then talked about Leadership Events scheduled
> on the
> first day of APA 2007, specifically the Leadership Development
> TrainingEvent (2:00 PM - 6:00 PM). He asked Harsh to try to attend
> as many
> events as possible. Harsh replied by saying that he was planning to
> arrive at the conference after Friday evening, but that he would look
> into it. Ken also asked others to email their arrival times and days
> for better coordination.
>
> He then shared his discussions with Susan Turner,
> Leadership Affairs Coordinator (planning.org), and her ideas on
> membership outreach, including a 20 minute slot for showcasing
> divisionactivities. He mentioned that Gene had already prepared a
> draftpresentation for this showcase which will be held on
> Saturday, the 14th
> (11:00 AM).
>
> Ken then listed division-related conference events. He
> mentioned that for their Annual Business Meeting and Reception to be
> held on Monday, the 16th, he had reserved Room 204 A (5:45 PM - 7:30
> PM). He also shared the following meeting agenda:
> 1. Annual Division Awards Ceremony
> 2. Annual Business Meeting
> 3. 2007 - 2008 Proposed Work Plan
>
> Harsh informed about his weekend registration and thus,
> his availability on only Saturday and Sunday. Judy told Harsh that the
> division had around 6 - 12 booth passes that did not require
> registrations, if he was interested in attending the business meeting
> on Monday. Mike advised that this information regarding exhibit hall
> passes be first verified with Deene Alongi (planning.org). Harsh said
> that he would look into it and coordinate his times and days with Ken
> via email. Judy notified about her inability to attend this year's
> conference.
>
> Later, Ken congratulated Jennifer and Amiy for
> their work
> on the Annual Division Awards. He also told the committee that their
> newsletter prints were ready in time for the conference. Harsh asked
> Ken to have the printer invoice the division as needed.
>
> Then Ken discussed his design for the booth banner. He
> said that he had gone ahead and updated the division name in view of
> the upcoming near-certain 'name change' approval by APA. He also
> notified the committee about ESRI's generous assistance in
> printing and
> shipping the booth banner.
>
> The committee later discussed ideas for the booth. Ken
> talked about collecting business cards, and handing out newsletter
> prints, listings of technology-related conference events and reception
> invitations. He added that since only around one-third of the division
> members were planning on attending the conference, the division would
> also send out its newsletter to the entire membership via mail and
> email.
>
> He also shared other attention-grabbing ideas for the
> booth, viz short demonstrations, trivia quizzes, questionnaires,
> sign-ups etc. Jennifer suggested having candy bowls at the booth.
> Harshadded that given the long queues for emails and spotty wireless
> availabilities from past conferences, a laptop providing internet
> access would also help. On laptops, Ken talked about setting up a
> videoloop of planning tools as eye-candy.
>
> Gene pitched his idea for a lucky-draw. Harsh reported
> how in the past the division had given away free memberships to the
> winners. Ken suggested having a draw a day. He also announced a
> presentation on case-studies and decision-support tools by an attendee
> tool provider.
>
> Later, Ken informed that since Chris Steins
> (planetizen.com ), Milton Ospina (tpl.org) and other 'old-timers' were
> not attending this conference, he would need more volunteers,
> especially for Tuesday, the 17th.
>
> While on Chris, co-Editor-in-Chief of Planetizen, Ken
> mentioned the mutually beneficial arrangement with Planetizen wherein
> the division would write a newsletter article about Planetizen and
> receive a posting in return. In reply to an inquiry from Harsh
> regarding invoices, Ken clarified that the exchange would not require
> any invoicing. He also informed that Jocelyn Hittle (orton.org) was
> working on this deal.
>
> Later, Harsh promised to email this and other archived
> meeting minutes searched during their annual report preparation. Ken
> briefly talked about that 25 paged 2005 - 2007 Annual Report.
>
> At the end, the committee discussed possible dates for
> their next meeting and eventually settled on Friday, the 4th of May
> (1:00 PM - 2:00 PM [EST]).
>
> Finally, Ken adjourned the meeting.
>
> Respectfully recorded
> Harsh Prakash
> Secretary/Treasurer
> ***
>
> -------- Original Message --------
> Subject: [APA-InfoTech Leaders] APA-IT DIVISION: 2007/01/26th Meeting
> Minutes
> From: pi at spatiallink.org
> Date: Thu, February 08, 2007 12:36 pm
> To: APA-InfoTech Division Leaders <apa-infotech at list.planning.org>
>
> ***
> Information Technology Division of the American Planning Association:
> Executive Committee Meeting Minutes
>
> 26th January 2007 [1:00 - 2:00 EST]
> 1-888-245-4141 X 394006
>
> Attendees
> 1. Ken Snyder, Chair
> 2. Jennifer Evans-Cowley, Vice-Chair
> 3. Harsh Prakash, Secretary/Treasurer
> 4. Judy Tjiong, Division Coordinator
> 5. Robert Smith, Telecommunications SIG Chair
> 6. David M. Simpson, Research Chair
> 7. Christopher Steins, Past Chair
>
> Ken called the meeting to order shortly after 1:00 and
> brought up the meeting agenda for review:
> 1. APA-IT Division Elections: Chair, Vice-Chair and
> Secretary/Treasurer(next steps and timeline)
> 2. Nominating Committee (need 3 people not in elected positions to
> helpfacilitate the nomination and election process)
> 3. Appointed Positions: Communications Chair, Research Chair,
> Telecommunications Chair, Education Chair, Policy Chair and Newsletter
> Editor will remain appointed positions (next steps and timeline)
> 4. Membership Retainment and Recruitment (plans for calling expired
> memberships, presenting at APA, Planetizen Banner)
> 5. APA 2007: Recruiting volunteers for -
> a. Getting the printed version of the newsletter ready to hand out at
> the conference
> b. Assembling a booth committee to design, equip and identify
> people to
> tend the booth
> c. Identifying a Reception Committee to prepare for our business
> meeting, reception, and awards ceremony
> 6. Next Steps/Next Meeting
> 7. Other
>
> David asked for a count and Harsh confirmed the presence
> of a quorum.
>
> Ken asked the members if the appointed positions should
> continue as-is. Judy asked whether the inactive members were still
> interested in their responsibilities. Harsh agreed with Ken on sending
> personal emails to the inactive members to find that out.
>
> Harsh then asked about interest in the elected
> positions.Jennifer expressed her willingness to continue in her
> elected position
> if the other members were satisfied with her duties. Robert too
> expressed his willingness to continue at the pleasure of the
> membership. Ken in turn expressed doubt over his commitment for the
> entire duration of his elected position- 2007 to 2009. Jennifer and
> David advised him to focus on the current election and "run as
> necessary".
>
> Jennifer then asked if there were any openings to
> bring in
> some fresh blood. Ken repeated his intention to send personal
> emails to
> the inactive members like Joe DiStefano, Policy Chair, to
> ascertain if
> there were any such openings. David said that although he has not been
> actively involved of late, he planned to redo the benchmark
> survey. Ken
> informed him about a student in Wyoming who may share a similar
> interest. Judy added that since she would not attend this year's
> annualconference in Philadelphia, she would not be as active as
> their Division
> Coordinator as last year. Harsh asked if she would be interested in
> assuming the role of their Policy Chair. Judy replied by saying that
> she is currently unaware of its entailed responsibilities and would
> need more time to decide. Ken suggested emailing about the electable
> and appointed openings to the entire mailing list to generate
> competition. Both Jennifer and Harsh agreed with his suggestion.
>
> Then Ken brought up the task of getting 3
> nominations for
> their Nominating Committee. David volunteered to be on that committee.
> Robert suggested that these nominations should also be opened to the
> entire mailing list to generate competition. Ken agreed with his
> suggestion and asked David to play the lead role on this committee by
> sending him an email requesting 2 other nominations.
>
> After this discussion, Harsh asked if the members felt
> that his Secretary/Treasurer position be divided into 2 positions-
> Secretary and Treasurer, like some other divisions. Ken asked him to
> continue as-is if he felt that all his responsibilities could be
> met by
> 1 position.
>
> Motion:
> Harsh asked the members if they could think of any new position that
> could be created. After discussion, the group decided on creating the
> role of a Membership Representative. Ken passed the said motion while
> David seconded it.
>
> Finally Ken suggested 2007/02/09th as the deadline date
> for accepting statements for all positions. He asked Chris to
> email him
> descriptions of the positions from past year. Harsh informed the
> membersthat the electable positions required current memberships
> with APA, but
> that requirement may not be applicable to the appointed positions.
>
> Then Ken brought up the issue of APA's Petition Rule
> whichprohibited the use of electronic devices for submitting
> votes. Chris
> confirmed this current restrictive requirement for mail ballots.
> So Ken
> suggested that the members amend their bylaws to circumvent this
> prohibition. Chris shared his experiences as Past Chair while dealing
> with a similar circumvention. The members agreed to amend their bylaws
> and seek the necessary votes in their next newsletter. Jennifer
> expressed her confidence in getting these necessary votes.
>
> Chris offered his idea of using SurveyMonkey.com for
> voting. On voting, Harsh said that the APA ID be used to verify member
> status for all votes submitted. Ken suggested that the Division Roster
> can also be used for verification. Finally Ken suggested the following
> deadline dates:
> 1. 2007/02/22nd: Voting through SurveyMonkey.com
> 2. 2007/02/23rd: Result verifications and announcements
>
> Chris also offered the use of Planetizen.com and its
> newsletter that reached over 15,000 subscribers to help the division
> retain and recruit members.
>
> Later, Jennifer briefed the members on the 2007 Award
> Competitions. She informed them that the number of nominations was
> considerably lower compared to last year- Infact the "B est Use of
> Technology for a University Urban and Regional Planning Program"
> category had received no nomination. Chris offered her the use of
> Planetizen.com's banner advertisements to help spread the word.
> Jennifer replied that the extended deadline had already expired, but
> she would consider his suggestion for next year. She and Chris also
> discussed how invitation emails need to be worded appropriately to
> avoid being looked upon as spam. Ken shared his experiences using
> Google Docs for such collaborative editing.
>
> Finally, Ken adjourned the meeting.
>
> Respectfully recorded
> Harsh Prakash
> Secretary/Treasurer
> ***
> _______________________________________________
> APA-InfoTech mailing list
> APA-InfoTech at list.planning.org
> http://list.planning.org/mailman/listinfo/apa-infotech
>
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