[Consultantservices] [Consultant Services] RFP posted Wednesday, May 09, 2007 8:44 a.m.

[Grace Williams]

AICP has adopted the following policy:

The AICP Commission requests that entities soliciting planning
consultants follow a two-part RFQ/RFP selection procedure. Click here to
read a description of such a two-part process in PAS Report 443,
Selecting and Retaining a Planning Consultant: RFPs, RFQs, Contracts,
and Project Management, by Eric Damian Kelly, FAICP. To view more
excerpts from the report, click here.

Please send RFPs & RFQs to websitefeedback at planning.org.

Request for Proposals - Consultant Services

Commercial and Residential Design Guidelines Revisions
The City of Manitou Springs, Colorado 
Submittal Deadline: May 28, 2007

The City of Manitou Springs last adopted updated Commercial and
Residential Design Guidelines in 1993. Over the last several years, the
Manitou Springs Historic Preservation Commission (MSHPC) incrementally
drafted revisions and reformatted the Residential Design Guidelines. In
order to finalize the revisions to both the Commercial and Residential
Design Guidelines, funding has been provided in the 2007 City budget for
up to $12,500.

PROJECT DESCRIPTION
The MSHPC is seeking a consultant to evaluate/make recommendations
regarding additional amendments to the current draft Residential
Guidelines and complete additional/new illustrations. The project
consultant will also reformat the Commercial Design Guidelines following
the form established in the Residential revisions and evaluate the
Commercial Guidelines for additional updating and illustrations.
Finally, the consultant will conduct a public comment/education session
leading up to and including adoption of the final revised Residential
and Commercial Guidelines by resolution of the City Council.

PROJECT METHODOLOGY
The successful consultant candidate will be expected to:

*	Submit a contract document for the City's consideration and
approval. 
*	Familiarize him/herself with the adopted Residential and
Commercial Design Guidelines and the background regarding their
creation/adoption. 
*	Review the current revisions to the Residential Design
Guidelines as drafted by the MSHPC. 
*	Attend an initial MSHPC Worksession to discuss the project with
the Commission. 
*	Provide a written evaluation of both sets of Guidelines, with
recommendations for changes. 
*	Attend a second MSHPC Worksession for consensus regarding
proposed changes. 
*	Draft the changes and provide one hard copy and one electronic
copy of each document to the Planning Department for distribution and
placement on the City's website during public comment period. 
*	Conduct public workshop on new, draft Guidelines. 
*	Provide written summary of public comments and recommendations
for addressing comments. 
*	Finalize amendments to the Guidelines Documents and provide one
hard copy suitable for reproduction and one electronic copy of each. 
*	Attend City Council Worksession where draft Guidelines will be
presented with summary of revision process. 

Proposed timeline for project completion:

July 3, 2007 

 

Execute contract with consultant and begin project.

July 18, 2007 

 

MSHPC Worksession #1.

August 29, 2007 

 

Initial evaluation and recommendations due.

September 19, 2007 

 

MSHPC Worksession #2.

October 1, 2007 

 

Draft Guidelines Documents Due.

October 17, 2007 

 

Public Workshop (30 day comment period).  

October 31, 2007 

 

Summary of public comments and recommendations due.

November 7, 2007 

 

Planning Staff takes public comment to MSHPC.

November 12, 2007

 

Staff provides final feedback from MSHPC to Commission.

November 19, 2007 

 

Final Draft Guidelines Due.

November 27, 2007

 

Presentation of Draft Guidelines and Summary of Revision Process@ City
Council Worksession

December 4, 2007 

 

Potential Adoption of New Guidelines by Resolution

The following should be included in a written proposal:

*	Itemized cost estimates for services, travel, and other costs
associated with this project. 
*	Professional qualifications of firm and/or principal personnel
including resumes, references, and examples of work. 
*	State of project methodology noting any scheduling or other
differences from that stated in this RFP. 

Five copies of proposal should be submitted no later than 5:00 p.m.,
Monday, May 28, 2007, to:

City of Manitou Springs Planning Department
606 Manitou Avenue
Manitou Springs, CO  80829
Attn:  Kari Kilroy
kkilroy at comsgov.com <mailto:kkilroy at comsgov.com> 

E-mail submissions will not be accepted.

Consultant selection anticipated by 5:00 p.m., Friday, June 8, 2007
(with ratification by the Manitou Springs City Council June 19th).
Unsuccessful candidates will be notified by mail or e-mail.   After
proposal submittal, the City will negotiate with the preferred
consultant. If negotiation proves unsuccessful, the consultant will be
notified negotiation is terminated. Negotiation will commence with the
next preferred consultant and continue until mutually satisfactory
arrangements are made.  The City reserves the right to reject any or all
proposals and waive any informalities or irregularities therein.
Proposals may be withdrawn at time of opening.  Proposals are prepared
at the consultant's expense and become City property and an item of
public record. 

 

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