[Consultantservices] [Consultant Services] RFP posted Thursday, March 20, 2008 11:41 AM

[Grace Williams]

AICP has adopted the following policy:

The AICP Commission requests that entities soliciting planning
consultants follow a two-part RFQ/RFP selection procedure. Click here to
read a description of such a two-part process in PAS Report 443,
Selecting and Retaining a Planning Consultant: RFPs, RFQs, Contracts,
and Project Management, by Eric Damian Kelly, FAICP. To view more
excerpts from the report, click here.

Please send RFPs & RFQs to websitefeedback at planning.org.

Request for Proposals - Consultant Services

Comprehensive Update of the Land Use & Development Regulations
The Town of Warren, Vermont
Submittal Deadline: April 11, 2008

The Town of Warren, VT is requesting proposals from qualified planning
and zoning consultants (i.e. "Consultants") for a comprehensive review
if it's zoning and subdivision bylaws (i.e. Land Use and Development
Regulations). The object of this review is to recommend specific
revisions to the LUDR to more effectively promote and stimulate the
development of affordable housing by both private and non profit
developers. Consultants should be well versed in municipal zoning
ordinances, affordable housing and techniques such as inclusionary
zoning. Experience in rural environments is highly desirable. The term
"Affordable Housing" is as defined in Article 10. Of the Warren LUDR. 
Located at the southern end of the Mad River Valley, Warren is primarily
a rural town of approximately 1,700 year-round residents known for its
beautiful countryside, unique natural features, and historic Village
center. The Town has some areas of commercial development, but primary
land uses are large lot residences, agriculture, and open or forested
natural areas. As Warren is also home to the major portion of Sugarbush
Ski Resort, the housing stock is a mixture of year-round and seasonal
resort homes.

Town Plan and Zoning Status
Warren's current Land Use and Development Regulations underwent a major
re-write and were adopted in 2001, amended in 2002, and 2006(available
at www.warrenvt.org <http://www.warrenvt.org>  in the Planning
Commission section). The regulations incorporated significant new
material such as new zoning districts, new standards for review of
subdivisions, and others described in the 2005 version of the Town Plan.

Scope of Work 
The Scope of Work required for this project involves the following:

*	Recommend specific revisions to the Land Use and Development
Regulations that will effectively promote and stimulate the development
of affordable housing by both private and non profit developers.
Specific goals for the regulations include stimulating a broad range of
affordable housing options and requiring permanent affordability of
affordable housing that is built. Work with the Planning Commission to
determine whether there should be different goals for different zoning
districts or parts of Town. 
*	Provide specific references and examples of zoning or other
techniques that have been successful in stimulating affordable housing
in a rural environment. Also detail how community opposition to any such
provisions was overcome.  Provide the Commission with suggested funding
mechanism to achieve housing goals. 

The Consultant may recommend other information and deliverables to be
provided that are not listed above.

Work Tasks and Timetable
Proposals should include a program of work tasks that will give the Town
the best possible product, and a realistic timetable for implementation.
The general work tasks will be as outlined below, but consultants are
encouraged to outline alternative approaches. 

*	Manage the project in conjunction with the Warren Planning
Commission. 
*	Develop a detailed timetable for the project including necessary
public hearings, Planning Commission, Selectboard or other meetings. 
*	Identify and make recommendations on proposed changes and
alternatives to be incorporated into the revision of the Land Use and
Development Regulations. 
*	Recommend a process for obtaining public input. Attend any
necessary Planning Commission and other public forums or hearings. 
*	Prepare all draft revisions for review and deliberation by the
Planning Commission and for public review. Prepare a final draft for
adoption based on review and input. Prepare any other documents
necessary to complete the project. 

Administration and Direct Costs 
The Town of Warren will be responsible for most of the administrative
costs of the project. The Town will arrange for meeting space, and will
cover any mailing, copying, and printing costs associated with public
notices, summaries, drafts, and final copies. The consultant will be
responsible for providing a copier-ready black and white copy and a
digital MS Word version of any materials to be distributed to the
Planning Commission or the general public. Proposed fees should
incorporate any other direct costs to the consultant, including travel.

Timeline for Proposals/Consultant Selection 

March 12, 2008

 

RFP will be distributed to Consultants

April 11, 2008

 

Proposals must be received at Warren Municipal Building

April 28-May 12, 2008

 

Consultant interviews, Warren Municipal Building (evening)

May 28, 2008

 

Selection of Consultant, all Consultants submitting responses to the RFP
are notified of decision

Proposal Submission and Evaluation 
Proposals must be received at Warren Municipal Building no later than
4:30 PM on Tuesday, April 11, 2008. Please send 1 original and 6 copies
of your proposal in a sealed envelope marked "Warren Zoning Proposal."
Proposals should be addressed to: 

Miron Malboeuf, Zoning Administrator, Town of Warren P .0. Box 337,
Warren, VT 05674 802-496-2709 x28

Requirements for Proposal Submissions

*	A brief letter of interest and qualifications. 
*	Description of proposed approach to the project and the role and
experience of individuals working on project, plus a resume for each
individual. 
*	A proposed timetable for the project. 
*	Three references for consultant firm/team. 
*	Proposed fees and all other relevant costs. A "Not to Exceed"
bid price is required. 
*	Proposed contract for execution if selected. 

Proposal Evaluation 
The Town may elect to conduct interviews of some or all of the
consultant firms. Proposals will be evaluated for their responsiveness
to the RFP and the approach to the scope of work and work tasks outlined
above. While cost will be an important consideration in making a
selection, the successful consultant will not be chosen solely on the
basis of the lowest bid. The Town reserves the right to accept or reject
any or all proposals.

Questions 
Please direct any questions on the RFP and project and any requests for
other background materials to Miron Malboeuf, Zoning Administrator, Town
of Warren P .0. Box 337, Warren, VT 05674 802-496-2709 x28
zoning at warren.org <mailto:zoning at warren.org>  

 

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